14
Event Planning
Event Planning
1
2027-01-04T08:00:00
2027-04-05T17:00:00
1
08:00:00
17:00:00
7
0
0
1
Standard
1
-1
1
0
2
1
08:00:00
12:00:00
13:00:00
17:00:00
3
1
08:00:00
12:00:00
13:00:00
17:00:00
4
1
08:00:00
12:00:00
13:00:00
17:00:00
5
1
08:00:00
12:00:00
13:00:00
17:00:00
6
1
08:00:00
12:00:00
13:00:00
17:00:00
7
0
1
1
Venue
1
0
1
1
500
2027-01-04T08:00:00
2027-03-03T17:00:00
PT344H0M0S
7
0
0
1
0
110400
0
0
2
2
Shortlist + tour 3 venues
1
0
1.1
2
700
2027-01-04T08:00:00
2027-01-13T17:00:00
PT64H0M0S
7
0
0
0
0
278400
0
4
2027-01-04T08:00:00
Capacity fit, AV, catering options, accessibility checklist.
3
3
Sign venue contract + pay deposit
1
0
1.2
2
900
2027-01-14T08:00:00
2027-01-18T17:00:00
PT24H0M0S
7
0
0
0
0
264000
0
4
2027-01-14T08:00:00
Legal review, insurance, cancellation terms.
4
4
Confirm catering + dietary requirements
1
0
1.3
2
500
2027-02-18T08:00:00
2027-03-03T17:00:00
PT80H0M0S
7
0
0
0
0
110400
0
4
2027-02-18T08:00:00
Menu selection, headcount buffer, allergen handling.
5
5
Speakers
1
0
2
1
500
2027-01-11T08:00:00
2027-03-29T17:00:00
PT448H0M0S
7
0
0
1
0
24000
0
0
6
6
Draft speaker wishlist + outreach
1
0
2.1
2
700
2027-01-11T08:00:00
2027-01-22T17:00:00
PT80H0M0S
7
0
0
0
0
244800
0
4
2027-01-11T08:00:00
Prioritise 10 targets, personalised outreach emails.
7
7
Confirm speaker lineup + contracts
1
0
2.2
2
700
2027-01-25T08:00:00
2027-02-12T17:00:00
PT120H0M0S
7
0
0
0
0
172800
0
4
2027-01-25T08:00:00
Travel + accommodation, talk titles, abstracts, headshots.
8
8
Coordinate speaker run-of-show + AV checks
1
0
2.3
2
500
2027-03-22T08:00:00
2027-03-29T17:00:00
PT48H0M0S
7
0
0
0
0
24000
0
4
2027-03-22T08:00:00
Tech rider, slide templates, pre-event rehearsal slots.
9
9
Marketing
1
0
3
1
500
2027-01-19T08:00:00
2027-03-29T17:00:00
PT400H0M0S
7
0
0
1
0
24000
0
0
10
10
Build event landing page + registration
1
0
3.1
2
700
2027-01-19T08:00:00
2027-01-28T17:00:00
PT64H0M0S
7
0
0
0
0
225600
0
4
2027-01-19T08:00:00
Agenda, speakers, CTA, ticket tiers, GDPR-compliant signup.
11
11
Launch promotion: email + social + partners
1
0
3.2
2
700
2027-01-29T08:00:00
2027-03-29T17:00:00
PT336H0M0S
7
0
0
0
0
24000
0
4
2027-01-29T08:00:00
Announcement sequence, partner cross-promo, referral codes.
12
12
Design event collateral
1
0
3.3
2
500
2027-02-23T08:00:00
2027-03-09T17:00:00
PT88H0M0S
7
0
0
0
0
91200
0
4
2027-02-23T08:00:00
Lanyards, signage, deck templates, photo backdrop, swag.
13
13
Logistics
1
0
4
1
500
2027-03-23T08:00:00
2027-04-01T17:00:00
PT64H0M0S
7
0
0
1
0
9600
0
0
14
14
Print + ship materials
1
0
4.1
2
500
2027-03-23T08:00:00
2027-03-29T17:00:00
PT40H0M0S
7
0
0
0
0
24000
0
4
2027-03-23T08:00:00
Badges, programmes, signage. Buffer for last-minute registrations.
15
15
Brief volunteers + event staff
1
0
4.2
2
700
2027-03-29T08:00:00
2027-03-31T17:00:00
PT24H0M0S
7
0
0
0
0
14400
0
4
2027-03-29T08:00:00
Run-of-show, FAQs, incident escalation, comms channels.
16
16
Final headcount + dietary reconciliation
1
0
4.3
2
700
2027-03-31T08:00:00
2027-04-01T17:00:00
PT16H0M0S
7
0
0
0
0
9600
0
4
2027-03-31T08:00:00
Confirm numbers with caterer 72h out. Buffer +5%.
17
17
Day-of
1
0
5
1
500
2027-04-05T08:00:00
2027-04-05T17:00:00
PT8H0M0S
7
0
0
1
1
0
0
0
18
18
Event day - registration + session support
1
0
5.1
2
900
2027-04-05T08:00:00
2027-04-05T17:00:00
PT8H0M0S
7
0
0
0
1
0
0
4
2027-04-05T08:00:00
Doors, check-in, session timekeeping, AV fixes, Q&A mics.
19
19
Post-event survey + thank-you comms
1
0
5.2
2
500
2027-04-05T08:00:00
2027-04-05T17:00:00
PT8H0M0S
7
0
0
0
1
0
0
4
2027-04-05T08:00:00
NPS survey, session recordings, speaker thanks, photo recap.
20
20
Event day
1
0
5.3
2
500
2027-04-05T08:00:00
2027-04-05T08:00:00
PT0H0M0S
7
0
1
0
0
4800
0
4
2027-04-05T08:00:00