Built for real
project managers
Not a glorified to-do list. Onplana ships with enterprise-grade features out of the box: Gantt charts, sprints, governance, AI, a built-in issue log, and 30+ plan-gated capabilities.
Claude (Anthropic) & Azure OpenAI, built in
Risk detection, plan generation, task suggestions, NL parsing, and a streaming chat panel, powered by Claude (Anthropic) and Azure OpenAI. Onplana operates both providers and can switch to the standby during a provider outage, so there is nothing for you to configure.
Learn moreGantt + critical path
Interactive Gantt with 4 dependency types (FS/SS/FF/SF), lag times, baseline snapshots, and automatic critical path highlighting. Drag tasks to reschedule.
Learn moreEnterprise governance
12-stage proposal pipeline, multi-reviewer gate reviews with quorum logic, weighted scoring, Change Control Board, scenario planning, and auto project creation on approval.
Learn moreMultiple perspectives
Six ways to view your work
Switch between views instantly. Every view reads the same data, no sync issues, no duplication.
List view
Classic sortable task list with grouping, filters, and saved views
Kanban board
Drag-and-drop cards across status columns, TODO, In Progress, Review, Done, Blocked
Gantt chart
Interactive timeline with dependency arrows, baseline overlay, and critical path
Calendar
Tasks as events on a calendar, great for deadline-oriented teams
Burndown
Sprint and project-level burndown charts for tracking velocity
Dashboard
23 customizable widgets, KPIs, charts, governance stats, and more
Work together
Everybody works in the plan. Nobody needs a licence to see it.
Comments, files and reviews live on the work. Guests are free up to your plan's allowance, and your AI agents read the same thread your team does.
One owner, plus collaborators
Each task keeps one accountable assignee and can add up to 20 collaborators, the people working on it with them. They find it in My Work, hear about new comments, and update it as their project role allows.
Comments on the work
Threaded comments on tasks, projects, issues and ideas, with replies. The record stays next to the fields, files and history it is about.
@mentions that reach phones
Mention a teammate and it lands in their inbox, their email and their phone. With a project mailbox, a reply to that email becomes a comment.
One inbox, five devices
The browser extension, Windows, Mac, iPhone and Android each carry the thread, the mention picker and reassign.
Share outside, no account needed
Send a document to any email address; they open it with a 6-digit code. Revoke, and it stops that instant. Reports share by link, password optional.
Ask for access, or nominate
A blocked teammate asks from where they are and an admin decides from one inbox. Members can put a colleague forward for a project they cannot add them to.
Pages and whiteboards
Publish SharePoint-style pages with versions and per-page sharing. Sketch on a shared board.
Office files, co-edited in the browser
Word, Excel and PowerPoint, several people at once, every save kept as a version you can restore.
In Microsoft Teams and Copilot
Pin a project to a Teams channel, ask Microsoft 365 Copilot about your live work, and have Outlook replies drafted, never sent for you.
Your AI agents, in the same thread
An agent is a member: assign it, mention it, review what it makes. Its back-and-forth sits on its own tab, so the team thread stays the team's.
Guests are free up to your plan's allowance, and a shared document or report needs no account at all. Every paid plan includes them.
Onplana Tasks, on every device
A free companion in four places: a browser extension for Chrome and Edge, a Windows tray app, a Mac menu-bar app, and an iPhone app. The work assigned to you sits one click, one keystroke, or one swipe away, with quick-add in plain language and offline support on desktop and phone. The heavy planning stays in the full app, one click away.
- See what's due, grouped by day
- Quick-add in plain language
- Capture any page as a task
- Global hotkey on Windows and Mac
- Works offline, syncs when you return
- Free on every plan
All four are live today, and there is an Android app as well. How it works.
Full feature set
Everything in one platform
From task management to portfolio governance, Onplana covers the full project lifecycle.
AI Project Kickstart
New users describe their project in a sentence and Onplana generates tasks, subtasks, milestones, and a timeline in seconds. Perfect for teams starting their first project on the platform.
Issue Log
Track problems that are already happening as first-class Issues, distinct from ideas, tasks, risks, and change requests. Nine issue types, four severities, a seven-state lifecycle, and an org-wide view that rolls up open issues across every project.
Learn moreIdeas
Capture an idea the moment you have it, before it is work. Ideas are private by default: share one for debate or open it to the org, get structured AI feedback (a critique, open questions, risks, and a recommended route), then promote it to a task or a governance proposal in one click.
AI agents & MCP
Hand a task to the in-app "Run with Onplana Agent" and it drafts the deliverable for your review. Connect Claude, Cursor, ChatGPT and other MCP clients to read and update your projects on any plan, and install the free agent skills so a connected agent can plan and run a whole project on its own. Or let Onplana run it on your own provider key, woken by a task event or a schedule and metered in agent-days, never marked up. Admins stay in control: a connected agent can run only the four deletes the recycle bin can undo, and an admin can turn each of them off.
Learn moreSprints & agile boards
Full Scrum support: sprints, epics, backlog, burndown charts, and drag-and-drop Kanban, all inside the same project.
Custom dashboard builder
23 drag-and-drop widget types, stats, charts, task lists, governance widgets, and saved reports. Role-based templates on Enterprise.
Whiteboards & pages
Excalidraw whiteboards you edit together, and SharePoint-style pages with publishing and version history, per project, in the same workspace.
Organization-wide Workspace
A tenant-level Workspace for company-wide document libraries and lists, independent of any project. Restrict a folder or list and share it to specific teams or people at view, contribute, or manage level, SharePoint-style. The same per-resource sharing works inside every project workspace too.
In-browser Office editing
Create and co-edit Word, Excel, and PowerPoint files right in the browser, no download-and-re-upload. Live multi-user editing, and every save is captured in the document version history.
Project mailbox
Every project gets an inbound email address. Emails auto-create tasks or comments, great for client feedback and issue intake.
Your own Azure subscription
Onplana sets up and runs a private copy of Onplana in your own Azure subscription, so your data and encryption keys stay in your environment. Priced per deal.
MPP, XML, XER, Excel & CSV import
Upload .mpp binaries, Microsoft Project XML (MSPDI), .mpx or Primavera XER files, or an Excel / CSV work breakdown structure. Spreadsheet imports keep their hierarchy (outline levels, WBS codes, or indentation) and a built-in column mapper with preview means no manual re-entry.
Workflow automation
Visual workflow builder with triggers, conditions, steps, approval steps, delays, and webhooks. Org-wide governance workflows included.
Goals & OKRs
Set organizational goals with measurable key results. Track progress with sparkline charts and link goals directly to projects.
Portfolio management
Group projects into portfolios with RAG health rollup. Executive-level visibility across all active work in your organization.
Resource management
Capacity planning that subtracts booked time off and counts what each person is already committed to, so a full week never reads as free. Timesheets, workload visualization, rate cards with 3 scopes (org/role/user), and timesheet approval workflows.
Cross-project reports
Aggregate data across projects for executive reporting. Sharable via public link, no login required for stakeholders.
Intake forms
Public submission forms that auto-create tasks or projects. Password-protected access, custom fields, and slug-based public URLs.
AI that actually understands your project
Onplana embeds the leading AI models, Claude (Anthropic) and Azure OpenAI, directly into your workflows. Onplana operates both providers and can switch to the other when one has an outage.
For the full architecture and per-feature breakdown, see the AI project management deep-dive, or connect Onplana to Claude Desktop, Gemini CLI, ChatGPT, Cursor, or any MCP-aware agent via the public MCP server.
Risk detection
AI-powered schedule, budget, scope, and resource risk identification
Plan generation
Describe a goal and the AI generates a full project plan with tasks
NL task parsing
Type natural language, get a structured task, assignee, date, priority
Task recommendations
Smart suggestions for assignees, due dates, and priority levels
Status summaries
"What changed since Monday?", AI reads your project data and answers
Report generation
Executive summaries and PDF reports generated in seconds
Streaming chat panel
Context-aware AI chat that understands your project, tasks, and team
AI suggestions
Persisted AI suggestions with accept/dismiss tracking
AI Chat, in the app
Security your IT team
will actually approve
Six retention presets (GDPR / HIPAA / FINRA / SOC 2 / STANDARD / CUSTOM), full SAML & SCIM, append-only audit logs with structured before-and-after diffs on every policy change, and per-tenant deactivation that respects multi-org membership. Built for vendor security reviews, not against them.
Read the full security & compliance overview →
Two-factor auth (TOTP + 10 backup codes)
All plansBrute-force lockout + token versioning
All plansSocial sign-in (Google, Microsoft) with verified-email link
All plansScoped API tokens (PAT) with WILDCARD audit
All plansSession policy (idle timeout, max sessions, strictest-wins)
All plansPassword policy (length, complexity, history, expiry)
All plansTenant-level 2FA reset (with privilege isolation)
All plansSSO via SAML 2.0 / OIDC + verified-domain gate
EnterpriseSCIM 2.0 with per-tenant deactivation + audit
EnterpriseEncryption keys in your own Azure subscription
Enterprise PlusIP allowlisting
EnterpriseAuditLog with before→after policy diffs
EnterpriseRetention presets, GDPR / HIPAA / FINRA / SOC 2 / CUSTOM
EnterpriseCSV / JSON audit export with time-range filters
EnterpriseGovernance pipeline
Included in every plan, even Free
The Free plan supports up to 5 members and 2 projects with no time limit. No credit card required.
Plan tiers
Features unlock as you grow
Every tier includes everything from the plans below it. Start free and upgrade when ready.
- 5 members, 2 projects
- Gantt with critical path, Kanban, calendar, list
- AI chat (Claude or Azure OpenAI) · 100K one-time tokens
- .mpp + XML + Excel/CSV + Primavera XER import
- Baselines, variance & earned value
- 2FA & API tokens
- 100 members, 200 projects
- Project templates
- 2 free guest seats
- Sprints, epics & backlog
- Resource capacity, time off & forecasting
- Timesheets & approvals
- Whiteboards & web-part pages
- Custom dashboards
- Workflow automation
- Intake forms
- SharePoint & OneDrive files, To Do sync
- Portfolios & OKRs
- Advanced AI (risk detection, portfolio insights, schedule suggestions)
- Monte Carlo schedule risk
- Document approval workflows
- Webhooks + integrations
- Custom roles
- Governance pipeline
- SSO/SAML + SCIM
- Audit logs & compliance
- IP allowlist
- Scenario planning
- Dedicated deployment in your Azure subscription
- Encryption keys in your own subscription
- Data residency controls
- Dedicated support
- Custom SLA
Explore each capability in depth
Dedicated guides for the questions buyers ask most: how the AI actually works, how scheduling handles the critical path, whether your dependencies survive a move off Microsoft Project, what else comes across in an import, how the whole team works in one plan, how you build the dashboard you actually report from, who is over-allocated before you promise a date, how crew capacity reads across every job, where the hours actually go, how far a plan has moved from its baseline, and how enterprise governance holds up under audit.
AI project management
All plansAI kickstart, Run-with-Agent, MCP connections, risk detection, and status reports.
Read the guideGantt & critical path
All plansDependency-aware schedules, the critical path method, baselines, and drag-to-reschedule.
Read the guideTask dependencies
All plansAll four link types with lag, imported straight from your .mpp and live on the critical path.
Read the guideEnterprise governance
ENTERPRISE+12-stage proposal pipeline, multi-reviewer gates, Change Control Board, and audit trail.
Read the guideTeam collaboration
All plansComments on the work, free guest seats, sharing with no account, Office co-editing, Teams and Copilot.
Read the guideCustom dashboards
ProfessionalBuild the board you report from out of 23 widget types. The prebuilt executive and IC views are free.
Read the guideConstruction resource scheduling
ProfessionalCrew and labour capacity read across every job, with booked time off out of available hours.
Read the guideProject time tracking
ProfessionalHours on the task, an approval chain you name, and separate cost and billable rates.
Read the guideImport and export
All plansBring in .mpp, Project XML, P6, Excel and CSV with their links, and get Project XML, Excel and a Gantt PDF back out.
Read the guideResource management
ProfessionalCapacity across every project with time off taken out, and leveling on the Gantt for the over-allocated weeks.
Read the guideBaselines and variance
All plansSave a baseline, see it under the Gantt, read the slip by task in days, and turn it into CPI and SPI with earned value.
Read the guideProject scheduling software
All plansA schedule that moves when reality does: critical path, four link types with lag, eight constraint types, baselines, calendars, leveling, and .mpp and .xer import.
Read the guideFeature deep-dives
Want the engineering-grade detail on how the AI features, integrations, and core PM capabilities actually work? These long-form posts go beyond the marketing surface.
The 7 AI Workflows in Onplana
Read deep-dive →AIA Day in the Life with Onplana AI
Read deep-dive →AIOnplana's AI-First Architecture
Read deep-dive →OnboardingAI Project Kickstart, Under 2 Minutes
Read deep-dive →IntegrationMicrosoft Planner Import + Live Sync
Read deep-dive →IntegrationProject for the Web Premium Import
Read deep-dive →IntegrationMicrosoft To Do Bi-Directional Sync
Read deep-dive →AIOnplana Runs on Two AI Providers
Read deep-dive →SecuritySecurity & Compliance Overview
Read deep-dive →Ready to explore?
Start free, no credit card, no seat minimums. Import your first project in minutes.